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Loan Policy

Eligibility to Receive Loans

Loans from the Smithsonian American Art Museum and Renwick Gallery collections will be considered for non-profit museums, institutions, and galleries for temporary exhibitions and longer-term installations of educational significance.

Application

Apply in writing via U.S. mail to the Director, Smithsonian American Art Museum, MRC 970, P.O. Box 37012, Washington DC, 20013-7012.

For domestic loans, loan requests must be received at least nine months in advance of opening.

For international loans, loan requests must be received at least one year in advance of opening. International loan requests will be subject to the Smithsonian American Art Museum's Conditions for Lending to Foreign Institutions agreement, which will be sent to the requesting institution on receipt of the loan request.

Number of Objects Reviewed and Lent

A maximum of three objects may be requested for each separate exhibition or installation. If more objects are requested, the museum will review only the first three listed.

No more than three objects can be lent to any single exhibition or installation.

Facilities Report

All potential borrowers must submit a current AAM facilities report before the request is considered, unless a current report is on file here. If a loan is requested for an exhibition tour, facilities reports must be sent for all venues. Borrowing institutions must have a professional staff trained in handling artworks.

Facilities reports and any requested supplementary materials (hygrothermograph reports, insurance provisions, final dates and venues) must be received at least three months before the opening date.

Fees

Borrowing institutions will be charged a loan processing fee of $200 per object. Borrowing institutions are also responsible for all costs of the loan, including but not limited to packing, fine arts shipping and insurance, and courier expenses when applicable,

Any necessary work for conservation, framing, and mount-making will be billed at an hourly rate of $60. Estimates of object preparation expenses will be provided following the loan review, and borrowers must confirm that they accept the payment obligation before object preparation will begin.

For further information please contact Paula Binari at BinariP[at]si.edu, tel: (202) 633-8480, or via fax: (202) 633-8493.

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